Symposium COVID Policy

Covid Guidelines and Regulations 

  • Major Events will be a Hybrid of in-person and virtual components.

  • Our events often require a majority of our attendees to air travel, therefore attendees must home test 24 hours prior to travel and may be tested again onsite upon arrival if infection rates are high.

  • Event spaces will be held in larger rooms to allow for proper social distancing. We will use multiple entrances and exits and as much outdoor space as possible for fresh air and flow.

  • Along with state and CDC regulations, our mask protocols continuously change as necessary:

    • With no mask mandates in place, we still urge all attendees to wear masks during travel, such as in cabs, airplanes, and airport terminals. 

    • If necessary, the mask mandate will be as follows: 

      • Require all in attendance to wear masks when appropriate 

      • CHB will monitor mask compliance and ensure attendees follow protocols

      • Encourage attendees ahead of the event to bring and use masks at the event 

      • CHB will have masks on hand if extra mask coverings are needed 

  • Reminders to wash hands frequently with soap and water for at least 20 seconds and sanitizing stations will be provided in key locations where soap and water are not accessible

  • CHB will require all attendees to sign a legal waiver listing Covid guidelines and protocols 

    • Participants confirm that they do not show signs or symptoms of Covid per CDC

    • All signs or symptoms must be reported right away to the CHB team 

    • CHB reserves the right to require individuals to leave the event. This action could be taken in response to signs or symptoms of Covid 

  • Sticker indicators on name badges will be provided to identify tested and cleared COVID results.

  • Covid Testing 

    • Participants will conduct pre-travel at home tests; notifying CHB of any positive test results

    • CHB will have onsite medical staff to provide COVID testing

    • Require team, attendees, and vendors to self-report to event officials or a CHB if they: 

      •  Have symptoms of COVID-19

      •  Have tested positive for COVID-19

      •  Were exposed to someone with COVID-19 within the last 14 days.

    • CHB will collaborate with the local health department to facilitate case investigation and contact tracing for event attendees, if necessary

Procedure if a participant shows signs and symptoms during the event:

  • Reach the CHB Covid point of contact 

  • Isolate that individual and family members 

  • Take their temperature and inquire about their signs and symptoms 

    • Signs and symptoms of Covid may include: 

      •  Fever or chills 

      •  Cough 

      •  Shortness of breath or difficulty breathing 

      •  Muscle or body aches 

      •  New loss of taste or smell 

      • Sore throat 

      • Congestion or runny nose 

      •  Nausea or vomiting 

      •  Diarrhea 

    • Severe signs may include: 

      •  Trouble breathing 

      •  Persistent pain or pressure in the chest 

      •  New confusion 

      •  Inability to wake or stay awake 

      •  Pale, gray, or blue-colored skin, lips, or nail beds, depending on skin tone 

    • If they are experiencing severe signs, seek emergency medical care. Call 911 

    • Individuals who are showing signs and symptoms have been contagious for 2 days. Define close contact for the individual, and help them trace back their activities to identify who else may have been infected 

    • Take note of those that may have been exposed 

    • Anyone identified by the “case” should be notified that they have been in contact with someone who may have Covid. If the individual has a fever, we will help the individual or individual family arrange transportation home